1. Overview
This Website Privacy Policy explains how [ENTITY] (“we,” “us,” or “our”) collects, uses, shares, and protects your information when you use our website and related online services (the “Website”). We are committed to protecting your privacy and providing a safe online experience. This Privacy Policy applies to our Practice’s website and governs our data collection and usage practices. By using this website, you consent to the data practices described in this Privacy Policy.
2. Data Collection
Depending on how you use the Website, we may collect:
- Identifiers like your name, email, address, or IP address.
- Contact info, signature, insurance info, and other customer records.
- Demographics (race, religion, age, sex, disability status) if you provide them.
- Service or transaction info, like services requested.
- Website activity info (browsing, search history, clicks).
- Geolocation info if you allow it.
- Audio/video recordings, like customer service calls or security footage (if applicable).
- Professional or education info you submit through forms.
- Profiles or inferences we create based on the information above.
- Sensitive personal information, including health info, if submitted or collected in connection with services.
3. Embedded Content
Pages on this site may include embedded content, like YouTube videos, for example. Embedded content from other websites behaves in the exact same way as if you visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
4. Cookies
We, and the vendors we work with, may use tracking technologies (such as cookies, log files, and pixels) that automatically or passively collect certain information from visitors on the Site. This information may include IP addresses, device identifiers, language preferences, referring URLs, and browser and platform details.
Cookies are small data files stored on a computer’s hard drive that allow a website to recognize a visitor’s device, record visitor preferences, track the pages a user visits on a website, and identify the referral website. Our Site uses both session ID cookies and tracking cookies. Session ID cookies make it easier for you to navigate the Site and expire when you close your browser. Cookies help us understand how you use the Site and enhance your visitor experience. Most browsers automatically accept these cookies, but you usually can change your browser settings to remove or reject cookies. Please note that blocking cookies on our Site may prevent you from using some of the features of our Site. Also, disabling cookies may invalidate opt‑outs that use cookies to recognize devices that have opted out.
Please note that we or other parties may collect personal information about your online activities over time and across different devices and online properties when you use the Site. Please note our Site is not designed to respond to “Do Not Track” signals received from browsers.
5. How We Use Your Information
We use your information for purposes allowed by law and necessary to operate our Website and services, including:
- Providing services or information you request.
- Improving and maintaining our Website.
- Preventing fraud, investigating security incidents, and protecting against illegal activity.
- Ensuring safety for staff, patients, and visitors.
- Responding to questions and communicating with you.
- Following legal requirements and enforcing our policies.
We may also use the personal information we collect to facilitate and personalize your user experience, monitor and analyze trends, usage, and activities of visitors, take certain action with regard to any suspected or actual fraudulent or illegal activity or activity that violates our polices, comply with applicable laws, rules, regulations, and legal processes, and for any other purpose, with your consent.
6. How We Share Your Information
We may share your information with:
- Service Providers that help us run the Website.
- Third parties you approve, like linked social media platforms.
- Professional advisors, insurers, banks, or auditors.
- Affiliates of our organization for business purposes consistent with this Policy.
We may also share information if required by law or for public health, legal, or safety reasons, including emergencies, law enforcement, research, or specialized government functions.
7. Your California Privacy Rights
If you live in California, you may:
- Limit how we use and share your Sensitive Personal Information.
- Submit requests via the Website links or by contacting us directly.
- Use opt-out signals like the Global Privacy Control, which we will respect according to the law.
8. Security Measures
We use administrative, technical, and physical safeguards to protect your information.
We maintain a written information security plan, assign a person to oversee it, and train staff on proper handling of personal information.
Access to your information is limited to authorized personnel and service providers who need it to do their job, and they must follow this Policy.
No method of transmission or storage is completely secure; therefore, we do not guarantee absolute security.
9. Retention
We will retain Personal Information and Sensitive Personal Information only for as long as reasonably necessary to fulfill the purposes described in this Policy, to comply with legal and regulatory obligations, to resolve disputes, to enforce agreements, and for auditing and security purposes, unless a longer retention period is required or permitted by law.
10. Updates to This Policy
We may update this Policy from time to time. The latest version will always be posted on our Website with the updated date. Using the Website after changes means you agree to the new Policy.
11. Governing Law
This Policy is governed by California law. Any disputes will be handled in California courts.